© Edinburgh Horror Festival 2019

Submission Guidelines.  The following appear identical to the ones on the first page of the submission form which can be found at this link.

 

The shows applying here will all be staged at THE BANSHEE LABYRINTH, Edinburgh in one of four rooms we have available - unless you are applying with a site-specific production. If your show is site-specific please contact us at admin@edinburghhorrorfestival.co.uk to discuss.  Complete this form as best you can completing as much detail as possible relating to the production.

GENERAL
1.    The Edinburgh Horror Festival shall be staged at the Banshee Labyrinth from Thursday October 31st until Sunday November 3rd.  You can apply for any number of days from one to a full run.  
2.    Due to licensing laws relevant to our venue, all those involved in your production from performers, front of house, technical, or anyone who will be present in the venue at any point, must be aged 18 or over on or before Tuesday October 29th 2019.
3.    The first wave application process runs until June 30th 2019.  We will continue to accept applications after this date but cannot guarantee any received after June 30th will be accommodated - if in doubt, contact us via our website www.edhorrorfest.co.uk
4.    You should not turn up for a performance under the influence of alcohol or drugs. If you do, we reserve the right to pull your show without notice.
5.    There will be EHF staff on hand, at busy times this might involve a number of EHF volunteers.  At the very least, members of the organising committee will be on hand in the venue.  You should approach these before approaching bar staff for assistance.
6.    Abuse is not tolerated. Abusive behaviour may result in a simple caution to control your temper, or in extreme cases termination of your show.  This includes abuse aimed at the bar staff – if you annoy the venue and they say they want you removed, there is nothing we can do, you and your show would be pulled.
7.    We do not tolerate discrimination based on sexuality, gender identity, religion or disability.
8.    We tend to run the Festival with a Fringe oriented mindset.   No act exists in isolation.   You will get a space, the tech, listed in our printed programme and online, access to storage space.  We highly recommend you flier for your show – acts that do plenty of promotion tend to do better than those that do not.   
9.    There is a participation fee of £10 per performance lasting up to one hour, with longer shows charged in 30 minute/ £5.00 increments.

ABOUT YOUR PRODUCTION
1.    The ideal run time for a live show is between 45 and 60 minutes.  We will consider shows longer and shorter than this but shows in the golden range are preferred.
2.    There will be at least 15 minutes between shows either side of you.  It is during this time both shows need to do their get outs / get ins. This is shared time – once show A ends, show B is welcome to enter the space to do their own set up as show A does its close down.
3.    Storage will be available for props, set pieces (within reason) and costume.  They are left at the venue at the owners risk and neither the EHF nor venues take responsibility for losses and / or damages.  We would also recommend labelling your items so other acts know not to use them as all acts will have access to storage areas.
4.    Shows must start and end on time.  If a show is over running, please inform a member of the EHF team who will bring this up with the act at an appropriate time.  
5.    We accept any type of show application though we cannot at this point accommodate live bands.
6.    You can run your show for any combination of the four days but we prefer applicants to opt for up to a full run. If opting for a shorter run you will not ordinarily have an option of which days – so if you opted for doing a single show, you might be offered any of the four days. You should inform us if there are any days you absolutely cannot do.
7.    You should aim to provide as much detail in your application as possible and ideally provide a video link to the show if it exists, or previous work if it doesn’t. Please do not simply give an “elevator pitch”. One of the main reasons for a show being rejected is they have not included enough detail in their application, the second reason for rejection is it is not clearly horror related.

TECHNICAL
1.    If successful you will be offered a technical rehearsal slot on either Wednesday October 30th or during the day of Thursday October 31st. These slots generally last 90 minutes.  If you do not attend one of them, you will not have a chance to try out the tech in the room.
2.    All spaces have microphones, sound systems, a way to screen imagery (either via projection or a television) and stage lighting – the level of which varies dependant on room.  
3.    You will be responsible for providing your own technician and playback device (laptop, mobile, tablet etc).  If you are struggling to secure a technician, please contact us and we can put you in touch with technical assistance – any third party technicians we recommend will set their own rates and will act independent of the EHF.

ADMISSION
1.    Shows cannot admit under 18s under any circumstances.  Please ensure that OVER 18s ONLY is clearly displayed on any and all marketing.
2.    Admission prices are determined by the act themselves.  Most opt for a “Pay What you Can” model where the audience donates at the close of the show, but some have charged admission in the past.  We would recommend admission charged is no greater than £10.00 per ticket - many opt for £5.00
3.    Though we will have volunteers on hand, they are mainly responsible for crowd control and assisting in the changeover of rooms.  They do not run your Box Office, you should ensure you have a member of your team on hand to do the in person box office should you opt for paid admission.  Pay What you Can shows will have a donation bucket provided but should still staff the door themselves.  If we were to provide a staffed box office this would ultimately lead to an increase in particpation fees so we do not offer this service in order to keep participation fees down.
4.    Pay What you can shows in the past have arranged a £5.00 seat reservation service online for people to reserve seating ahead of time.   This has worked very well for some shows in the past.  It is entirely optional.
5.    If charging admission or seat reservations we are happy to provide the online ticketing service via our website, or you can arrange that yourself (such as via Eventbrite) and provide us with a link we can post.  Please be aware that card handlers/ paypal will charge a small processing fee per transaction.  This is not something we do ourselves, nor do we actually make money from it,  but is a result of the platform used for payment.  It usually works out at around 10% of the ticket price.

PROMOTION
1.    We will list your show: on our website, set up a Facebook event via our page, and provide a listing for your show within our printed programme.
2.    We recommend, though do not require, that you get posters and fliers printed.  Double sided A6 fliers are the most common, and A3 posters the common size.  You should aim to have these at the venue at least a fortnight before the Festival begins.  You should look at printing around 10-15 posters for the venue itself, plus however many you think you can adequately distribute about Edinburgh.  We’d recommend printing 1000 fliers for a full run – more if you are a strong on-the-street flierer.
3.     You must offer the EHF programme alongside your own fliers.  And we do recommend on street fliering.
4.    Additional things you might consider doing yourself: adding your show to listing sites such as The List or Skiddle (we will add general events for the Festival as a whiole but not individual acts), boosting your own posts and events on Facebook, sending press releases to local and national press.  
5.    You must include our logo on all image based promotional materials including but not limited to fliers, posters, facebook covers, teaser images etc and regardless of platform - so the logo should be used if your images are going up on Twitter, Facebook, Instagram, in a press advert etc

PARTICIPATION FEES
1.    Our fee structure alters slightly every year – this is because the length of the run alters slightly every year so we always fall around Hallowe’en.  
2.    The 2019 fees are set at £10 per hour long slot, with one hour being the minimum payment amount.  So if an act has a 45 minute show and they want to perform each night of the Festival (four nights) then they will pay £40.00.
3.    Additional >30 minutes are charged at £5.  So a show lasting 80 minutes will pay a participation fee of £15 per slot.   A show lasting 95 minutes will pay £20 per slot as they have broken into the second additional 30 minutes.
4.    Fees are not refundable and are payable in full within 28 days of acceptance of your offer.
5.    Fees cover the cost of printed programmes, Festival posters,  ID Lanyards for participants, website costs etc.